Project Management

Project Management & Contract Administration

For larger projects, clients often require structured project management and contract administration. At DSB Designs, we provide a professional service that ensures your scheme runs smoothly, stays on budget, and meets the agreed quality standards.

Tender Stage

We begin by preparing a Specification and Schedule of Works in line with the JCT form of contract. These documents set out the terms and conditions of the contract, the expected quality of workmanship and materials, and each main work item to be included. They are then issued to a selected group of contractors as part of an Invitation to Tender.

The Schedule of Works allows each contractor to price items individually, ensuring all aspects of the project are covered and that tender returns can be compared on a fair, like-for-like basis.

Tender Analysis & Contractor Appointment

Once tenders are received, we analyse the returns and advise on the best option. When a suitable contractor is identified—ideally within budget—we prepare the formal Contract Documents that clearly set out the agreement between client and contractor.

Construction Phase

When works begin on site, we carry out regular inspections to check progress and ensure the build complies with the Contract Documents. As part of our Contract Administration duties, we:

• Provide monthly valuations of completed work so payments can be made fairly and accurately.
• Respond to queries from the contractor, Building Inspector, and other stakeholders.
• Monitor quality, compliance, and progress throughout the build.

Handover

At completion, we coordinate the collation of Operation & Maintenance (O&M) manuals with the contractor. We then hold a handover meeting on site to review systems, processes, and documentation before issuing the Certificate of Practical Completion.